What is a Wedding Venue Walk-Through?
Congratulations! You are one step closer to the day of your dreams. You’ve selected a picture-perfect wedding venue and the big moment is near. Did you know that it’s extremely important to schedule a wedding venue walk-through ahead of your reception? Well, it is. There are several reasons why – We’ve included a few of the most critical below.
Schedule your final walk-through approximately 30 days before the actual reception. During busy wedding season, you’ll want to get this on the books ASAP. By this point, you should have a fairly accurate headcount, which affects seating arrangements. Depending on your venue’s layout and a number of guests, the floor plan will be adjusted based on logistics. Also, it’s smart to bring your wedding planner, partner, and Maid-of-Honor with you. They might have questions for the coordinator you have forgotten to ask, or overlooked. This walk-through is the perfect opportunity to get all your ducks in a row so the reception goes off without a hitch.
Be in the Know
One super important detail that should be confirmed during the final walk-through is what time the wedding party can arrive. Wouldn’t it be awful for your limo to pull up and for your party to not be allowed inside yet? Some venues will host a morning reception and an evening one, so double-check timing and adjust accordingly.
Along the same lines, you will want to ask when vendors can begin getting set up and communicate that with them. This includes outside caterers, a band or DJ, and the florist. Also, verify how many hours you’ve hired each vendor and ask what additional time will cost, just in case. If you’ve hired a band for three hours, for example, but have the venue for five, you’ll need to fine-tune.
Go With the Flow
For a better indication of how the day will run, ask your venue coordinator and/or wedding planner to physically walk through space with you. Have them point out how everything works with from start to finish. Be certain to address specific questions like the flow of cocktail hour or the buffet line. Are passed drinks an option to take some pressure off lines at the bar? Speaking of which, find out if tip jars will be present or not. If that’s not something you’re comfortable with, you may be able to offer a set tip at the end of the night. With a cash bar, it’s the norm typically though. Again, speak up and ask any questions you may have. You’re paying quite a significant sum of money – so you deserve to be in the know.
Another overlooked aspect of the reception is if there’s a place for a live band or entertainment to take a break. Ask if there’s a room or space for them to change clothes, get ready and rest. This will be appreciated when you’re communicating with your band and helps alleviate stress on their end.
Have the tour guide point out the exact location for cards and gifts to go on the reception day. You should also appoint a trusted friend to be in charge of collecting everything at the end of the event. This person must also know where the goodies are being transported to, especially if you’re heading to your honeymoon. It’s also a good idea to have this person double-check that personal items haven’t been left behind at the venue.
During the final walk-through of your venue, go over the plans for your grand exit so it doesn’t become an overlooked afterthought. You can have guests line up and blow bubbles, or glitter, wave sparklers or whatever tickles your fancy. Just double-check your venue’s policies if you plan on doing anything over the top or with fireworks. It’s better to be safe than sorry in these types of situations.
In the End
After saying ‘yes’ to the big question, picking the right date and choosing a venue, your head will be spinning. However, the moment you put “wedding venue near me” in your search bar, you were on the right track. If you’ve narrowed down your list of Glendale wedding venue walk-through to a Top 3, you’re another step closer. The fact is when you’ve booked a hall and your special day is approaching, schedule a final walk-through. This last step will ensure everything flows smoothly and goes off without a hitch. If you’re interested in learning more about what MGM Banquet Hall has to offer, reach out to us today. We’re happy to answer questions or set up a tour of our beautiful facilities with you.